Overview This article walks you through launching your very first patient encounter in Clinical Sc

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Full Article

Clinical Scribe: Starting your first encounter

Overview

This article walks you through launching your very first patient encounter in Clinical Scribe, so you can begin documenting notes, orders, and observations right away.

Prerequisites

Step‑By‑Step Guide

1. Log in to Clinical Scribe

- Open your browser and go to https://app.clinicalscribe.com.

- Enter your email and password, then click the blue “Sign In” button at the bottom of the login form.

- [Screenshot: Login screen with highlighted “Sign In” button]

1. Navigate to the Patient List

- From the left‑hand navigation pane, click “Patients”.

- The main panel now shows a searchable table of all patients.

- [Screenshot: Patients page with left‑hand navigation highlighted]

1. Select the patient for your first encounter

- Use the search bar at the top of the table to type the patient’s last name or MRN.

- Click the patient’s row to open the Patient Summary view.

- [Screenshot: Patient list with a row highlighted]

1. Start a new encounter

- In the Patient Summary header, click the green “+ New Encounter” button located next to the patient’s name.

- A modal titled “Create New Encounter” appears.

- [Screenshot: Patient Summary with “+ New Encounter” button highlighted]

1. Enter basic encounter details

- Encounter Type: Choose “Office Visit” from the dropdown.

- Date & Time: Verify the automatically populated date and time, or adjust using the calendar icon.

- Provider: Your name should be pre‑filled; change it only if you’re documenting for another clinician.

- Click the purple “Create” button at the bottom of the modal.

- [Screenshot: Create New Encounter modal with fields highlighted]

1. Familiarize yourself with the Encounter Workspace

- The screen splits into three tabs: “Notes,” “Orders,” and “Timeline.”

- By default, you land on the Notes tab, which contains a rich‑text editor and a “Start Dictation” microphone icon.

1. Add your first note

- Click inside the editor area and type a brief SOAP note (e.g., “Patient presents with mild cough…”).

- When you’re done, click the blue “Save” button in the top right corner of the editor toolbar.

- A small toast notification will confirm “Note saved.”

- [Screenshot: Notes tab with editor and highlighted “Save” button]

1. Close the encounter (optional)

- If you have finished documenting, click the gray “Close Encounter” button at the bottom of the workspace.

- Confirm the action in the pop‑up dialog by clicking “Yes, close.”

- [Screenshot: Close Encounter button and confirmation dialog]

You have now successfully started and documented your first encounter in Clinical Scribe!

Common Issues

Related Articles

1. Clinical Scribe: Adding a New Patient – How to create and import patient records.
2. Clinical Scribe: Using the Dictation Feature – Turn speech into structured notes.
3. Clinical Scribe: Managing Orders and Results – Place labs, imaging, and view results within an encounter.

Still Need Help?

If you ran into a problem that isn’t covered here, our support team is ready to assist:

• Submit a ticket from the Help icon (question mark) in the top navigation bar.
• Email support@clinicalscribe.com (include screenshots and the patient ID).
• Live chat is available Mon‑Fri, 8 am – 6 pm PST by clicking “Chat with us” on the lower right corner of the app.

We’re here to make your scribing experience smooth and efficient!