HIPAA Compliant · BAA Included · 24/7 Live

AIbooks your clients.
Your team delivers results.

Botox inquiries, filler consultations, package bookings, after-hours appointment requests — MedReceptionist answers every call with the premium experience your clients expect.

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Works with every EHR — Aesthetic Record, Vagaro, Boulevard, and more
HIPAA Compliant
Works with Aesthetic Record + 5 more
<2s Answer Time
24/7 Coverage
Med Spa Challenges

Sound familiar?

These problems cost med spa practices thousands every month — and they're all solvable.

Impulse Bookings Lost

A potential client sees your Instagram post at 8 PM and calls to book Botox. Voicemail. They call the med spa that answers instead. Aesthetic decisions are impulse-driven — timing is everything.

Consultation No-Shows

Free consultations have 25-40% no-show rates. Without automated SMS reminders at 48h, 24h, and 2h, you're holding empty slots that could generate $500+ per visit.

Package & Pricing Questions

"How much is a HydraFacial? Do you have package deals?" These calls take 5-10 minutes each. Your staff answers them dozens of times per week.

Premium Experience Gap

Med spa clients expect a luxury experience from first contact. Hold music and voicemail scream 'budget clinic.' AI delivers white-glove service 24/7.

How It Works

A real client call, handled by AI

Sample Call Scenario
I want to book a lip filler consultation. I've never had it done before. What should I expect?
The AI explains the consultation process, answers common first-timer questions from your knowledge base, books a consultation slot, and texts prep instructions.
After-Hours Example
A client calls at 10 PM after seeing a friend's results.
Books a consultation for the next opening, answers pricing questions, and sends a gallery of before/after photos via text.

Answers in <2 seconds

Every call picked up on the first ring. No hold music. No voicemail. No missed clients.

Books into Aesthetic Record

Direct integration with Aesthetic Record, Vagaro, Boulevard, Jane App, Mangomint, PatientNow. Real-time availability, instant booking, SMS confirmation.

HIPAA + BAA included

Signed BAA before any data is handled. AES-256 encryption. SOC 2 audited. Built for healthcare.

MedReceptionist Dashboard — Call logs, analytics, and AI performance

Your dashboard: every call logged, every booking tracked, real-time analytics.

Flexible Deployment

Deploy it your way

MedReceptionist adapts to how your med spa practice runs.

Primary

AI answers every call first. Your staff focuses entirely on in-person clients.

Backup

Staff answers first. AI catches overflow when they're busy with clients or on another line.

After-Hours

AI handles nights, weekends, and holidays. Your clients always reach someone.

Integrations

Works with your med spa software

Direct integration with major EHR and practice management systems.

Aesthetic Record Vagaro Boulevard Jane App Mangomint PatientNow + more
Security & Compliance

Built for healthcare from day one

HIPAAHIPAA Compliant
BAABAA Included
EncryptionAES-256 Encryption
SOC 2SOC 2 Type II
What Practices Say

Real results from real practices

Front desk using MedReceptionist
★★★★★

"We were missing 30% of our calls during peak hours. MedReceptionist picks up every single one now. Our front desk finally has time to focus on the clients in front of them."

Office Manager
Med Spa, TX
Doctor reviewing AI dashboard
★★★★★

"Setup took less than a day. The AI already knew how to handle our Aesthetic Record scheduling. Clients can't tell the difference — they just know someone always answers."

Practice Owner
Med Spa, CA
Busy practice front desk
★★★★★

"After-hours was our biggest gap. We were losing clients to competitors who happened to answer at 7 PM. Now we capture every call, every time."

Clinical Director
Med Spa, FL
Pricing

Simple pricing. No per-minute fees.

Every plan includes unlimited calls, SMS, and 24/7 coverage. Average med spa visit value: $450 (average treatment value (Botox, fillers, facials)).

Starter
$99/mo
  • Unlimited inbound calls
  • Appointment booking
  • SMS confirmations
  • After-hours handling
  • 1 provider calendar
  • Email support
Get Started
Professional
$149/mo
  • Everything in Starter
  • Aesthetic Record integration
  • Multi-language (9 languages)
  • Custom knowledge base
  • Up to 5 providers
  • Two-way SMS
  • Analytics dashboard
  • Priority support
Start Free Trial
Enterprise
$449/mo
  • Everything in Professional
  • Unlimited providers
  • Multi-location support
  • FHIR / HL7 integration
  • Custom voice
  • Patient intake forms
  • Payment collection
  • Dedicated account manager
Contact Sales
Also from AI Scan Solutions

Need a practice website too?

Many of our med spa practices pair MedReceptionist with a full AI-powered website from MedSiteAI. Voice, site, texting, and SEO — all managed by one team.

  • Done-for-you practice website
  • MedReceptionist voice AI included in higher tiers
  • Online booking, SEO, reviews, analytics
  • HIPAA compliant with BAA
Explore MedSiteAI
Website + Voice Bundle
MedSiteAI Elite
$799/mo
  • Done-for-you AI website
  • MedReceptionist voice AI
  • Two-way patient texting
  • AI chatbot & lead capture
  • Online scheduling
  • Review management
  • SEO optimization
  • All AI tools included
See All Plans
Return on Investment

The math is simple

At $450 per visit, recovering just 2 missed bookings per month pays for MedReceptionist. Most practices recover far more.

<2s

Average answer time (vs. 45s+ industry avg)

24/7

Coverage including nights, weekends, and holidays

0

Missed calls from clients who need you

Med Spa FAQ

Common questions from med spa practices

Yes. You configure your treatment menu, pricing, and package deals in the knowledge base. The AI answers pricing and treatment questions naturally — no scripts, no menus.

Absolutely. The AI voice is warm, professional, and conversational. Clients can't tell it's AI. No hold music, no 'press 1 for...' — just a seamless experience.

Yes. The AI can explain packages, book multi-visit series, and handle upsell conversations based on your configured recommendations.

Most med spa practices are live within 24 hours. We configure your knowledge base, connect your EHR, and test everything before going live.

Most can't. The AI voice is natural and conversational — not robotic. It handles pauses, follow-up questions, and natural speech patterns just like a trained receptionist would.

Cancel anytime. No contracts, no cancellation fees. We keep it simple because we believe the product should earn your business every month.

Stop losing clients to voicemail

See MedReceptionist in action for your med spa practice. 15-minute demo, no commitment.

Book Your Free Demo
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